Submitting a Rare Coin for Certification: What You Need to Know

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So you’ve inherited or discovered a rare coin. It looks valuable, maybe even historic, and your first instinct might be to drive it to a grading company for an appointment. Stop right there. Coin certification doesn’t work like a local appraisal shop. The major grading services  PCGS, NGC, and CAC  operate secure laboratories with no public walk‑ins, no appointments, and no “drop‑off” service. Every coin must be submitted through the proper channels.

rare coin certification


This guide explains exactly how to submit your coin for certification, covering the do’s and don’ts, where to find submission forms, how to pack and ship coins safely, and what to expect with insurance and postal service protocols.

 

Step 1: Know the Certification Companies & Addresses

  • PCGS (Professional Coin Grading Service)
    • The mail address for PCGS submissions via USPS is P.O. Box 9458, Newport Beach, CA. For FedEx express shipments, use the address 1610 E. St. Andrew Place, Suite 150, Santa Ana, CA 92705
  • NGC (Numismatic Guaranty Company)
    • 5501 Communications Parkway, Sarasota, FL 34240
  • CAC Grading
    • 1000 River Road, Suite 105, Edgewater, NJ 07020

 

Step 2: Download Submission Forms

You’ll need to be a member or work through an authorized dealer to submit directly.

 

Step 3: Pack Your Coin Correctly

  • Place each coin in a 2.5" x 2.5" Mylar flip (never tape or staple).
  • Label flips with submission numbers.
  • Cushion with bubble wrap or styrofoam, secure with rubber bands.
  • Use a new, sturdy box sealed with reinforced paper tape (required for USPS Registered Mail).
  • Include your completed submission form inside.

 

Step 4: Ship Securely

  • USPS Registered Mail is the most secure option.
  • Request Certified Mail with Return Receipt for proof of delivery.
  • PCGS and NGC recommend USPS Registered Mail for high‑value coins; FedEx is also accepted.
  • Expect slower delivery with Registered Mail due to its lock‑and‑key handling.

 

Step 5: Insure Properly

  • Insure for the declared value (your estimate of the coin’s worth).
  • USPS Registered Mail allows insurance up to $50,000 per package.
  • PCGS and NGC provide additional insurance for return shipments (up to $100,000).

 

Step 6: Understand Postal Service Protocols

  • Packages are sealed with paper tape to prevent tampering.
  • Every transfer requires a signature, making Registered Mail highly secure.
  • No, the postal service does not photograph your coin. They only track the package externally.
  • The “red flag” is simply that Registered Mail is slower because of its security measures.

 

Conclusion

Submitting a coin for certification isn’t complicated, but it requires precision. No walk‑ins, no appointments, no shortcuts. By using official forms, packing carefully, and shipping securely with insurance, you protect both your coin and its future value. Certification transforms a coin from “interesting” to “market‑ready,” giving you peace of mind whether you keep it as a family treasure or sell it to a collector.

 

This article published by Susang6, Freelance Writer, blogger, and Content Creator.  AI images created by Susang6


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